Weekly Tips
Proctor Policy
- What does a proctor do?
- Who can be a proctor?
- Policies and Procedures
- List of Certified Proctors
- Proctor Certification Form
- Student Request Exam
- Contact Us
What does a proctor do?
Proctors are certified individuals who agree to supervise examinations for UVSC Distance Education. They have a responsibility to facilitate fairness and integrity during testing situations.
Students must first receive permission from an individual before designating him or her as their protor. The proctor must then complete a proctor certification form online. If the student is enrolled in a paper course, directions regarding this are included in the proctor information page that is included with the course materials. UVSC Distance Education will either email or call the proctor to notify him or her of their certification status.
Once a student has requested an exam and designated their proctor, the exam is sent to the proctor's designated mailing address. Please see our policies and procedures for further instructions on administering exams. Once the studnet has completed this exam, the proctor will mail back all exam materials, including exam questions.
Who can be a proctor?
The following are eligible for approval:- Full-time school or public librarian
- Full-time teacher
- Guidance counselor/counseling staff
- School superintendent, principal, vice principal or other administrator
- Embassy education officer
- Military base/station education officer
- Firefighters only: Firechief or captain
- Aviation students only: Testing coordinator at your flight school
- Local college/professional testing center (proctor fee may be assessed.)
- Relative or friend with whom you have a personal relationship outside of school or business
- Employer or Supervisor
- Tutor
- Ecclesiastical leader*
- Athletic Coach, including assistant coaches
- Previous/Current UVSC student
Policies and Procedures
- Exams must be administered at your school or educational facility, never at your home or the student's home.
- Proctors must verify the identity of the student and read all of the exam instructions to the student before they begin the exam.
- Students cannot take the exam with unauthorized books, notes, or reference aids of any kind unless specified on the exam instructions in the proctor letter. Students cannot take notes on the exam or have any part of it to study after taking it. The student or the proctor cannot duplicate the exam in any way.
- Proctors may only leave the student unattended in a secure area after unauthorized materials have been removed.
- Online exams must not be administered on the student's computer. Students must not have access to exam passwords.
- The student is responsible to meet all required test deadlines. All exams must be received by The Distance Education office on their respective due dates. If necessary, the student will provide an overnight shipping envelope to the proctor to ensure the instructor receives the exam on time.
- Proctors must collect all papers and questions at the conclusion of the exam. All materials, including exam questions, and any scratch paper must be sealed and mailed back by the proctor in the envelope provided. Students may not deliver or mail their own exams.
- If the requested proctor is unable to proctor the exam, please call the Distance Education Office to certify another proctor. Do not hand over the exam to another person or the student without authorization. Exception - If the certified proctor is a librarian, all certified librarians at that library may serve as proctor for the student.
- If the student is suspected of cheating, please call the Distance Education Office as soon as possible.
- Exam packets will be mailed to designated proctors and will include proctor instructions, exams, scantrons (if needed), and postage-paid return envelopes. Exam codes for online proctored exams will be emailed.
- Exams will only be faxed in extreme circumstances. Students submitting Exam Requests too close to the exam deadline is not an extreme circumstance. Students requesting expedited shipping will be responsible to pay for the costs.
- It is the students' responsibility to make sure their proctor has been certified and their exam request has been received.